“ABS Fujitsu General Private Limited” (“ABS”) (the Company) has framed the Corporate Social Responsibility Policy (“the CSR Policy”) in accordance with the Section 135, Schedule VII of the Companies Act, 2013 and read with CSR Rules, 2014.
Objective, Scope and Coverage
The main objective of the CSR Policy is to lay down guidelines “ABS Fujitsu General Private Limited” will act as a good corporate citizen and aims at supplementing the role of Government in enhancing the welfare measures of the society within the framework of its policy and to make CSR as one of the key focus areas to adhere to the Company’s global interest in environment and society that focuses on making a positive contribution to society through effective impact and sustainable development programs.
This Policy covers the proposed CSR activities to be undertaken by the Company and ensuring that they are in line with Schedule VII of the Act as amended from time to time. It covers the CSR activities which are being carried out in India only and includes strategy that defines plans for future CSR activities.
Scope & Coverage
The policy pertains to all activities undertaken by the company towards fulfilling its corporate social responsibility objectives. The Policy would also ensure compliance with Section 135 of the Companies Act, 2013, ( the Act) , read with Schedule VII , related rules and circulars issued from time to time.
Composition of CSR committee and disclosure
The Corporate Social Responsibility Committee is comprised in accordance with the requirement of applicable law. Further the CSR Committee of the Board of Directors of “ABS” is the governing body that will articulate the scope of activities for the Company and ensure compliance with the CSR Policy. The CSR Committee shall consist of three or more Directors.
The Annual Report of the Company shall include a section on CSR outlining the CSR Policy, CSR committee, CSR initiatives undertaken by Company, the CSR spend during the financial year and other information as required by the prevailing Page 1 of 4law. This CSR Policy, details of the composition of the CSR Committee and projects (if any) approved by the Board shall be hosted on the Company’s website.
Functions of CSR Committee
To effectively implement the objectives of the Company with respect to CSR, the Committee is vested with the following functions and powers:
- Formulate and recommend to the Board for approval the CSR Policy and any amendments thereto;
- Advise the Board on the activities to be undertaken by the company as specified in the Act.
- Review and recommend the annual CSR plan and the concomitant budgetary outlays to the Board for approval;
- Monitor the CSR activities and compliance with the CSR Policy at regular intervals;
- Review and implement, as needed, any other matter related to CSR initiatives.
- Approve to undertake CSR activities, if necessary, in collaboration with other Companies/firms/NGOs etc., and to separately report the same in line with the CSR Rules.
- Recommend the CSR Budget.
- Recommend the amount of expenditure to be incurred on the activities;
- Spend the allocated CSR amount on the CSR activities once it is approved by the Board of Directors of the Company in accordance with the Act and the CSR Rules.
- Submit the Reports to the Board in respect of the CSR activities undertaken by the Company.
- Monitor CSR Policy from time to time.
- Monitor activities/charter of Internal Working and Monitoring Group, who are authorized to ensure that the CSR activities of the Company are implemented effectively.
- The CSR Committee shall meet at least twice in every financial year.
Focus areas of CSR Activities:
- Eradicating hunger, poverty and malnutrition, promoting health care including preventive health care and sanitation and making available safe drinking water;
- Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly, and the differently abled and livelihood enhancement projects;
- Promoting gender equality, empowering women, setting up homes and hostels for women and orphans; setting up old age homes, day care centres and such other facilities for senior citizens and measures for reducing inequalities faced by socially and economically backward groups;
- Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water;
- Protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional arts and handicrafts;
- Measures for the benefit of armed forces veterans, war widows and their dependents;
- Training to promote rural sports, nationally recognised sports, paralympic sports and Olympic sports;
- Contribution to the Prime Minister’s National Relief Fund or any other fund set up by the Central Government for socio-economic development and relief and welfare of the Scheduled Castes, the Scheduled Tribes, other backward classes, minorities and women;
- contributions or funds provided to technology incubators located within academic institutions which are approved by the Central Government;
- Rural development projects;
- Slum area development;
- Any other measures with the approval of Board of Directors on the recommendation of CSR Committee subject to the provisions of Section 135 of Companies Act, 2013 and rules made there-under.
Implementation Process & Strategy :
After prioritizing the activity the Committee shall finalise the detail implementation project/programme, including planning for expenses against the total budget allocated for CSR activities.
The CSR activities shall be implemented in two ways as below:
- Directly by ABS.
- Through NGOs/Voluntary Organizations/Trusts.
Budget for CSR Activities
The Company shall allocate the budget for CSR activities. The minimum budgeted amount for a financial year shall be 2% of the average net profit of three immediate preceding financial years. The Company may allocate more fund/amount than the amount prescribed under section 135 of the Companies Act, 2013, for the CSR activities for any financial year.
Undertaking CSR Activities:
ABS will undertake its CSR activities (being projects / programs / other permitted activities), approved by the CSR Committee either directly or through or such other eligible entity / organization as approved by the CSR Committee and/or the Board.
The surplus arising out of the CSR activities shall not form part of the business profit of the Company. Such surplus shall be spent towards its CSR activities in accordance with this policy.
Identification and implementation of multi-year CSR projects / programs (“Ongoing Projects”) will be monitored by the CSR Committee and the Board of Directors of the Company (“the Board”), as required under Applicable Law.
Transfer of Unspent CSR Amount
In case of Ongoing Project, Unspent amount, if any, shall be transferred to a special account opened by the Company within 30 days from end of financial year and such amount shall be spent by the Company within 3 financial years from date of transfer, failing which, the company shall transfer the same to a fund specified in Schedule VII, within a period of 30 days from the date of completion of the 3rd financial year.
In case of Unspent amount other than ongoing projects shall be transferred to a fund specified in Schedule VII within 6 months from end of financial year.
Any surplus arising from CSR project shall be ploughed back to the same project or transfer to Unspent CSR account and spend in pursuance of CSR policy and annual action plan or transfer such surplus amount to a fund specified in Schedule VII, within 6 months from end of financial year.
Employees engagement in CSR:
ABS supports the involvement of its employees in CSR activities.
The CSR Committee shall review and amend this Policy from time to time as and when necessary.
This Policy shall be subject to any amendment to the provisions of the Act.